**The following policies and regulations have been developed to ensure the proper use and preservation of the facility.**

Policy on Requesting Party:

1. The Conference Room is designed for the use of QCPL activities/affairs only.
2. Quezon City Government Offices are allowed to use the Conference Room, provided there is an advance notification/written request addressed to the City Librarian stating the purpose, date, and number of participants for reference purposes. But the Mayor, Vice Mayor, and City Councilors will be the priority in case of conflict of schedules.
3. A schedule of date will be strictly followed on a “First come first served” basis among QC government offices.
4. A maximum of fifty (50) persons will be allowed to use the conference room to avoid overcrowding, as well as comfort room facilities are not designed for large groups.
5. The Conference Room is ideal for a one (1) day short meetings, trainings, forum, programs/activities of the library and other official functions by the office and the request party. Therefore, a theater type arrangement is advised, no tables to accommodate a seminar-workshop or so. Other arrangement will be allowed only upon request.
6. The room is available Monday to Friday between the hours of 8:30 a.m. to 4:30 p.m. to allow adequate time for set up and clean up within the library’s regular office hours. The facility is not available during evenings, weekends, or holidays.
7. Cleanliness and orderliness inside the room must always be observed, as there will be no assigned janitor to monitor and maintain its cleanliness while the conference is ongoing.
8. Food and beverages are prohibited inside the Conference Room. Food preparations and consumption however, can be done on the roof deck. Additionally, food and beverages purchased from Cafe@Lib may be consumed in the designated eating areas on the roof deck.
9. The Conference Room is not equipped with audio-visual facilities, so the requesting party must bring their own and take responsibility for the operation and care of their own equipment. Library-owned audio-visual equipment is not available to other requesting party, provided it will be operated by a library staff.
10. The requesting party will be held responsible for any losses/damages of any furniture, fixtures, or equipment during their stay in the room.
11. The participants of the event are not allowed to park at the QCPL Parking Area. It is reserved for the QCPL Readers and QCPL Government Vehicles only. They can park on other QC Hall parking spaces.

Conference Room Policy